MSPACE HELP

Help Contents:

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Search
Add Filters to Search
Communities
Collections
Sign on to MSpace
Item Submission
File Formats
Handles
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MSpace captures, distributes and preserves digital research products. Here you can find articles, working papers, preprints, technical reports, conference papers and data sets in various digital formats. Content grows daily as new communities and collections are added to MSpace.

The MSpace content is organized around Communities which can correspond to administrative entities such as schools, departments, labs and research centers. Within each community there can be an unlimited number subcommunities and an unlimited number of collections. Each collection may contain an unlimited number of items.


SEARCH top

To search all of MSpace, use the search box at the top of the navigation bar.

Search Box

To limit your search to a specific community or collection, navigate to that community or collection and use the search bar on that page.

Search Box

Truncation
Use an asterisk (*) after a word stem to get all hits having words starting with that root, for example:

   will retrieve selects, selector, selectman, selecting.

Stemming
The search engine automatically expands words with common endings to include plurals, past tenses ...etc.

Phrase Searching
To search using multiple words as a phrase, put quotation marks (") around the phrase.

Exact word match
Put a plus (+) sign before a word if it MUST appear in the search result. For instance, in the following search the word "training" is optional, but the word "dog" must be in the result.

Eliminate items with unwanted words
Put a minus (-) sign before a word if it should not appear in the search results. Alternatively, you can use NOT. This can limit your search to eliminate unwanted hits. For instance, in the search

  or  

you will get items containing the word "training", except those that also contain the word "cat".

Boolean searching

The following Boolean operators can be used to combine terms. Note that they must be CAPITALIZED !

AND - to limit searches to find items containing all words or phrases combined with this operator, e.g.

will retrieve all items that contain BOTH the words "cats" and "dogs".

OR - to enlarge searches to find items containing any of the words or phrases surrounding this operator

will retrieve all items that contain EITHER the words "cats" or "dogs".

NOT - to exclude items containing the word following this operator, e.g.

will retrieve all items that contain the word "training" EXCEPT those also containing the word "cat".

Parentheses can be used in the search query to group search terms into sets, and operators can then be applied to the whole set, e.g.


ADD FILTERS to SEARCH top

When searching within a community you can use the filters to specify the fields you wish to search.
Click “Add filters”

Search Box

Select the field to search in the left hand box and enter the word or phrase you are searching in the right hand box. Click the “+” to add another term or “-“ to delete a term.

Search Box


COMMUNITIES top

The MSpace content is organized around Communities which can correspond to administrative entities such as schools, departments, labs and research centers. Within each community there can be an unlimited number subcommunities and an unlimited number of collections. Each collection may contain an unlimited number of items. This organization gives MSpace the flexibility to accommodate differing needs of communities by allowing them to

Each community has its own entry page displaying a descriptive list of collections within the community.


COLLECTIONS top

Communities can maintain an unlimited number of collections in MSpace. Collections can be organized around a topic, or by type of information (such as working papers or datasets) or by any other sorting method a community finds useful in organizing its digital items. Collections can have different policies and workflows.


SIGN ON TO MSPACE top

When you access an area of MSpace that requires authorization, the system will require you to log in. All users can register to become subscribers. Some restricted functions, such as content submission, require authorization from the University of Manitoba.If you are affiliated with the University of Manitoba (students, faculty, staff), then you can sign on using your UMNet ID and password.


ITEM SUBMISSION top

Stopping during the Submission Process:

At any point in the submission process you can stop and save your work for a later date by clicking on the "Save/Exit" button at the bottom of the page. The data you have already entered will be stored until you come back to the submission, by choosing “Edit an unfinished submission” or “ See your recent activities or item” from the navigation bar.

Search Box

You can also cancel your submission at any point by clicking on the “Save & Edit” button which will present three choices:

Search Box

Choose Collection

Progress Bar - Boxes at Top of Page:

At the top of the submit pages you will find 7 boxes representing each step in the submission process. As you move through the process these boxes will change color. Once you have started you can also use these boxes to move back and forth within the submission process by clicking on them. You will not lose data by moving back and forth.

Progress Bar

Select a Collection:

Click on the down arrow at the right of the drop-down box to see a list of Collections. Move your mouse to the collection into which you wish to add your item and click.

(If you are denied permission to submit to the collection you choose, please contact your MSpace Administrator for more information.)

You must be authorized by a community to submit items to a collection. If you would like to submit an item to MSpace, but don't see an appropriate community, please contact your MSpace Administrator to find out how you can get your community set up in MSpace.

Click on the "next" button to proceed, or "save/exit" button to stop and save or cancel your submission.


ITEM SUBMISSION: Initial Question top of submit top

Manitoba-related Thesis:

By default it is assumed that your thesis is not Manitoba related.

Check this box Manitoba related thesis if your thesis is Manitoba-related


ITEM SUBMISSION: Describe your item ­ Page 1 top of submit top

Progress Bar

The information you fill in on these two screens will form the metadata record that will enable users to retrieve your item using search engines. The richer the metadata, the more "findable" your item will be, so please take the time to fill in as many fields as are applicable to your item.

Author:

This can be a person, organization or service responsible for creating or contributing to the content of the item. By clicking on the "Add More" button you can add as many authors as needed.   Examples:

Author submit

If the author is an organization, use the last name input box for the organization name:

author submit


Title:

Enter the full and proper name by which this item should be known. All MSpace items must have a title!

title submit


Other Title:

If your item has a valid alternative title, for instance, a title in another language or an abbreviation, then enter it here. Example:

Other title


Subject/Keywords:

Please enter as many subject keywords as are appropriate to describe this item, from the general to the specific. The more words you provide, the more likely it is that users will find this item in their searches. Use one input box for each subject word or phrase. You can get more input boxes by clicking on the "add more" button. Examples:

keywords

Your community may suggest the use of a specific vocabulary, taxonomy, or thesaurus. If this is the case, please select your subject words from that list. Future versions of MSpace will provide links to those lists.


Abstract:

You can either cut and paste an abstract into this box, or you can type in the abstract. There is a limit to the length of the abstract: 150 words for a thesis and up to 350 words for a dissertation. We urge you to include an abstract for the convenience of end­users and to enhance search and retrieval capabilities.


Previously published: Date of Issue:

date of issue

Previously published: Publisher:

Enter the name of the publisher of this item.

Previously published: Citation:

Enter citation information for this item if it was a journal article or part of a larger work, such as a book chapter. For journal articles, include the journal title, volume number, date and paging. For book chapters, include the book title, place of publication, publisher name, date and paging.


ITEM SUBMISSION: Describe your item ­ Page 2 top of submit top

Other title

Degree: Choose an item from the drop down menu

Degree

Department: Choose an item from the drop down menu

Department

Graduation Date: Choose an item from the drop down menu

Graduation Date

Supervisors and their Departments

Supervisor

Examining Committee Members

Exam Committee


ITEM SUBMISSION: Upload a File top of submit top

Upload File

Upload File Name

Click on the "Choose File" button and a window showing your files will appear. You can navigate through your directories and folders until you find the correct file to upload. Double­click on the file name you wish to upload, and the file name will appear beside the "Choose File" button.

File Description

The information you provide here will help users to understand what information is in each file, for instance, "main article" or "images" or "computer program" or "data set". Enter file descriptions for each item.

Upload

Once the correct file appears beside the "Choose File" button, click on the "Upload file & add another" button. To add another file repeat the above process to upload a file.


ITEM SUBMISSION: File Formats top of submit top

To properly archive and give access to a file, we need to know what format it is, for example "PDF", "HTML", or "Microsoft Word". If you are not sure if your file format is supported click on the “MSpace supported file formats” statement above the “Choose File” button. If you can't see the format in the list, return to the Upload File(s) page, go down to Files Uploaded and click on the “edit” button beside the file name and give the name of the application you used to create the file and the version of that application, for example "Autodesk AutoCAD R20 for UNIX".

For more information about file formats, see MSpace Supported Formats.

File Uploaded

After you have uploaded a file, check the information in the table to make sure it is correct. There are two further ways to verify that your files have been uploaded correctly:

If you're only uploading one file, click on "Next" when you're happy that the file has been uploaded correctly.

If you're uploading more than one file, click on the "Add Another File" button (this will appear if you checked "The item consists of more than one file" on the "Submit: Describe Your Item" page). When you are satisfied that all files for this item have been successfully uploaded, click on the "Next" button.

If you're uploading an HTML page with embedded files, click on the "Add Another File" button, and upload all files or bitstreams referenced in the html page. After all the are uploaded, in the column marked "Primary", select the bitstream or file that is the index page or the top page for the web page. This will ensure that all of your embedded files will display properly on the HTML page. Then click on the "Next" button.

Checksums

MSpace generates an MD5 checksum for every file it stores; we use this checksum internally to verify the integrity of files over time (a file's checksum shouldn't change). You can use this checksum to be sure what we've received is indeed the file you've uploaded.

If you wish to verify the file using checksums, click "Show checksums" on the "Uploaded File" page. The MSpace-generated MD5 checksum for every file we've received from you will show to the right of the filename. You will then need to use a local program to generate your own checksum for these files, and verify that your results match ours. On most UNIX-like systems (including Mac OS X), use md5sum. For instance, type "md5sum MYFILE" for every file you want to check; the summary should print on your screen. For Windows machines, MD5 tools are freely available: try md5 (from http://www.fourmilab.ch/md5/), or md5sum, available via the textutils package in Cygwin (http://www.cygwin.com/). All of these utilities will need to be run from a command-line, or terminal, window. The entire digest printed out when you run the md5 tool on your local copy of the file you're uploading should be exactly equal to what MSpace reports.


ITEM SUBMISSION: Verify Submission top of submit top

Upload File

This page lets you review the information you have entered to describe the item. To correct or edit information, click on the corresponding button on the right, or use the oval buttons in the progress bar at the top of the page to move around the submission pages. When you are satisfied that the submission is in order, click on the "Next" button to continue.

Click on the "Save/Exit" button to stop and save your data, or to cancel your submission.


ITEM SUBMISSION: Distribution License top of submit top

Upload File

MSpace requires agreement to this non-exclusive distribution license before your item can appear on MSpace. Please read the license carefully. If you have any questions, please contact your MSpace Administrator.


ITEM SUBMISSION: Submission Complete top of submit top

Now that your submission has been successfully entered into the MSpace system, it will go through the workflow process designated for the collection to which you are submitting. Some collections require the submission to go through editing or review steps, while others may immediately accept the submission. You will receive e-mail notification as soon as your item has become a part of the collection, or if for some reason there is a problem with your submission. If you have questions about the workflow procedures for a particular collection, please contact the community responsible for the collection directly. You can check on the status of your submission by going to the My MSpace page.


HANDLES top

When your item becomes a part of the MSpace repository it is assigned a persistent URL. This means that, unlike most URLs, this identifier will not have to be changed when the system migrates to new hardware, or when changes are made to the system. MSpace is committed to maintaining the integrity of this identifier so that you can safely use it to refer to your item when citing it in publications or other communications. Our persistent urls are registered with the Handle System, a comprehensive system for assigning, managing, and resolving persistent identifiers, known as "handles," for digital objects and other resources on the Internet. The Handle System is administered by the Corporation for National Research Initiatives (CNRI), which undertakes, fosters, and promotes research in the public interest.


SUBSCRIBE TO E-MAIL ALERTS top

Users can subscribe to receive daily e-mail alerts of new items added to collections. Users may subscribe to as many collections as they wish. To subscribe:


FOR FURTHER ASSISTANCE...

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For help with using MSpace and questions about your specific site, please contact your MSpace Administrator.

For general information and news about MSpace, visit the MSpace Website.